How to Download Outlook Emails as PDF? Quick Guide

Do you have an urgent need to download these emails from Outlook into PDF files? You have landed on the right blog post. This will ensure important information in mails is well ordered and available for reference. Whether you want to share them, archive them, or simply back up your emails, saving them as PDFs can be rather handy. In this article, I will show you various ways to convert Outlook emails as PDF along with all possible attributes with proper formatting.

Microsoft Outlook is the email client developed by Microsoft, mainly for personal and professional communication. It is part of the Microsoft Office suite and has many tools that help users manage their emails, calendars, contacts, and tasks effectively.

Why Convert Outlook Emails as PDF?

Here are some reasons why you might want to export your Outlook emails to PDF:

1. Sharing: PDFs are widely accepted and easily shared to any person irrespective of any email client used.
2. Storage: Saving the emails to PDF format can be helpful when you need to keep crucial communications organized and safe against accidental deletion.
3. Formatting is Preserved: PDFs maintain the same format of your emails. The formatting will be the same in that respect as if it were open in Outlook.

You have understood the reasons,Now, it's time to move manual solution to export Outlook emails as PDF.

#1. How to Convert Outlook Emails as PDF using Free Method

1. Launch Microsoft Outlook and select the email to be converted to a PDF.
2. Click File followed by Print from the dropdown list.
   You will be directed to the printer options list. Click on Microsoft Print to PDF.
3. Click on the Print button.
4. Save a PDF file somewhere on your computer.
5. You can rename it if you like, and then select Save.

#2. How to Transfer Outlook Emails to PDF on Mac

1. Open Outlook for Mac on your computer.
2. Select OLM files you want to convert to PDF.
3. Then go to File and Click Print to start the converting process.
4. A print dialog appears on your screen.
5. Under the printing panel, there will be a dropdown of the PDF option.
6. Saving as PDF saves your email items to your mac.
7. Save it in a location that you prefer and click the Save button.

It’s clear that the manual process requires a lot of time and effort. You might find yourself feeling frustrated trying to complete the conversion this way.

#3. Professional Solution to Batch Convert Outlook Emails as PDF

You can download BitRecover PST Converter Wizard to your Windows PC and run the application. The application converts Outlook emails to a PDF file format with attachments, hyperlinks, headers, and other features. All attributes in the converted files are retained and the folder structure also remains the same. This feature of exporting emails directly from Outlook in PDF format is very handy, so one can manage email data right from the application window of Microsoft Outlook.

Key Steps to Use Professional Solution

1. Download the recommended converter to your system.
2. Open the converter for your system.
3. You could import your PST files from two ways, either to open a single file and then select a folder also, or else you configure your windows outlook account,
4. If any of your PST files corrupt then you must check your recovery mode before proceeding ahead.
5. Select files or folders that you desire to convert in Outlook.
6. Click PDF from the list of over 25 saving options to export.
7. Select your destination folder to save your exported files and click Convert.
8. Emails get converted from Outlook to PDF hassle free.
9. Once this is all done, you see that it is done correctly.
10. You can see your converted files are saved in the destination folder chosen above.
11. You can now view all your Outlook emails in PDF format quickly and neatly.

Why is Professional Solution Recommended Over Manual Methods?

1. You are allowed to import PST files to more than 30 various formats, for example EML, MSG, PDF, MBOX, and so on. 2. This aspect supports flexibility between emailing clients and applications.
2. Using this tool, the PST file conversions of hundreds and thousands will be done within a matter of minutes with no data loss in a large-sized organization.
3. It allows you to import PST files directly from the Outlook application, making the procedure easier and more convenient.
4. This advanced software also helps users to repair corrupted PST files with every attribute and integrity.
5. You can choose specific folders or subfolders to convert, giving you more control over the data to be processed.
6. The toolkit gives you options to vary the naming of the converted files for better output organization
7. It also avails advanced filter settings that ensure necessary PST file information can be manipulated and saved accordingly.

Key Takeaways

In a nutshell, the conversion of Outlook emails to PDF is a highly practical solution to organizing, sharing, and archiving information.
Whether you prefer the manual method or opt for professional tools like the PST converter, you can efficiently save your emails while preserving their formatting and attachments. The professional method saves time besides batch conversion, respecting the folder structure.